We have had four very successful meet ups thus far (see one, two, three and four). However, the last attempt at a meet up showed that interest is waning just a little (in the end, we ended up canceling it), especially since the numbers have been dropping a bit since the first meet up back in 2011.
We have a strong core group of people (maybe five or so), but in the interest of gaining newcomers, I am looking for feedback on planning the next meet up. In the past, I have tried a few different ways of putting it together: I had all interested parties email me, and together we chose a date, venue, and time; I chose a date, venue, and time myself (in order to save us all from several back and forth email discussions), announced them and whoever could come could attend; and I also tried announcing the date first, with sign up starting at a later date so that people had time to rearrange plans if needed.
I don't know if the changes in procedure have anything to do with the decrease in numbers or if it was just a matter of bad timing. Or maybe the issue is our choice of restaurant and/or retail store. I don't know what the answer is, so I am open to any suggestions for this spring's meet up.
Here are some things to consider:
- Should I leave the date open to discussion (keep in mind this could create chaos, as no one date will be good for everyone)?
- Should I choose three dates and leave it up to majority rules of those who are interested?
- Should I choose one date and whoever can attend will attend?
- How far in advance should I give notice? (I try to leave at least a month or so, but maybe that's not enough time, or is it too much time?)
- I have always chosen a Saturday, but is Sunday better? (Some people travel quite a distance, so a change in day may not be doable, but I'd like to hear what people think.)
- Is one particular month better than another? (Typically I stay away from the holiday season since it's so busy anyway and the winter months for weather reasons -- I myself travel almost two hours by train to attend and do not want to attempt it in heavy snow.)
- Should we stick with shopping at Sam Flax and lunch/dinner at Le Pain Quotidien or try for some place new? (Since retail shops are limited, we should choose a retailer first, followed by a restaurant in walking distance.)
- I'd love to hear any other ideas you may have that I'm not addressing here.
If you'd like to offer any insight into a future meet up, you can leave a comment here or email me at kanalt17 at Gmail dot com. I will take everyone's suggestions into consideration but I cannot promise to accommodate everyone's wishes for obvious reasons -- there are just too many variables.
Once I've gotten a good amount of feedback, I will report back on any decisions and/or meet up information.