Tuesday, January 4, 2011
Archiving the Years
It’s only recently that I started archiving my past inserts. I used to keep only the previous year’s pages but after having read how other people keep their pages for years, I thought maybe I’d start keeping mine as well. I confess that my system isn’t formal, nor is it unique in any way. But it works for me, at least for now. I created my archival system back in June when I completely overhauled not just my system, but everything Filofax-related that I own.
On New Year’s Day, I set up my Malden for all of 2011. This meant that I also pulled out anything relating to 2010 and put those pages into my “Past” binder, a Personal black Guildford. Keeping these pages in a binder on my bookshelf allows for easy access to anything from the past year I might need. Since using the daily pages, however, it’s impossible for me to keep everything in one binder – there are just too many pages. So I put only the last half of the daily pages in my “Past” binder and put the rest into my archival box.
Likewise, I had to put the second half of 2011 daily sheets into the box for the same reason. I keep my upcoming sheets in my “Future” binder, a Personal red Domino. This is where I pull a week’s worth of daily sheets from to add to my Malden at the start of every week when I do my weekly planning. The past week’s daily pages will also go into the “Future” binder until July when it’s time to make the swap again.
I use Avery tabs to label the years and the format. For each year, I use a different color so that it’s easy to distinguish them at a glance.
Like I said, my system isn’t glamorous but it’s functional. I’ve only started saving my pages since 2009 so who knows what my archival system will end up being when I have year’s worth of pages to deal with. But that’s another post for 10 years down the road…